Llama why won't you say what town you are talking about? Is it college station? Cuz if you're talking Beaumont you're fucked.
What size is the mini festival in two weeks?
Can I assume you're planning this for March 2014? What size are you hoping for that? Several hundred? A thousand?
In Phoenix Stateside Presents has been doing SxStatesde shows, which are something along the lines of what you may be envisioning. They had 8-10 bands play at existing venues The Rhythm Room or The Sail Inn, adding an outdoor stage to the former (and utilizing the often unused outdoor stage at the latter), often a show before and a show after. Working it through the venue means there's very little extra to do and you get 3 times as many bands to play/attract concert goers.
It does, however, sound like you're going for an outdoor thing for a thousand or more... in which case yeah, you'll need insurance, security, fences, staff, etc. The people at the venues around you may be able to help you figure this sort of thing out; they'll know what the local laws are, they'll know where to get insurance, etc. Partnering with a venue - even if you don't have that venue as part of the festival (though it could be the late night shows as your outdoor thing may have to end early because of noise ordinances) - will help you pull this off.
And yeah, don't expect to make profit on this.
It definitely will be hard and won't be a for sure-fire thing, but having lived here for a long time, I have some faith it can work.
Though there is actually a seldom used venue here that'd be perfect for this, but I'm figuring it'd probably be a pain to get them let me use it. Lots of corporate stuff with it. Could be wrong. I'll probably at least shoot them an inquiry. It'd cut down on cost a whole lot as far as what you mentioned, but at the same time they might charge quite a lot for us to use it so it might not be worth it (because you gotta factor in that in the outdoors venue we get a little extra boost from vendors and concession sales). But besides that venue, there's no venue I could think have that could hold 1,000 or more people here, which is why I'm thinking outdoors.
I'm friends with the owner of the most popular venue for local shows (which is where those 100-300 person shows happen) and already mentioned the idea to him in passing. He seemed definitely interested (he actually planned to do something similar in the same spot a few years back but it fell through for whatever reason, I think having it around SXSW will help a lot to make this actually happen). Also have another friend that runs another popular venue that I haven't mentioned this to, but I'm pretty certain she'd be down. Plan on getting them together in the next month and giving them my pitch and seeing what they think. They'll definitely know laws better then me. Part of the reason I'm asking around for advice is to have a better pitch for them.
Last edited by Llama of Time; 02-12-2013 at 09:11 AM.
35 Denton (and SxStateside, even) isn't a substitute or really a competitor but it could be a model. It could be part of your pitch; hey, they are doing this sort of thing on the western approach to Austin; we could do this here in Beaumont on the eastern approach.
But I don't have any actual practical advice so I will go away.
Wow, 12 step meetings at Coachella, who knew? SOBERCHELLA.COM
I'm a reasonable man, get off my case....
What do you prefer we do here? (a) Actually help - which is just telling you that you appear to be so clueless that by even attempting to do this you are going to yield disastrous results for yourself; or (b) continue flaming you?
I marvel at the fact that anyone ever would ask the Coachella Message Board for advice on ANYTHING. I mean, look at us. We're miserable excuses of human beings.
9/12: Shifted @ Mercer
9/24 - 28: Decibel Festival
10/3-5: Hardly Strictly Bluegrass Festival
10/4: Ought @ BoH
10/5: The War on Drugs, Cass McCombs @ The Fillmore
10/18-19: Treasure Island Music Festival